Grants:Programs/Wikimedia Community Fund/Rapid Fund/Strategic Meeting of Indian Representatives Attending Wikimedia Summit in Berlin (ID: 22451561)/Final Report
Report Status: Under review
Due date: 2024-06-14T00:00:00Z
Funding program: Rapid Fund
Report type: Final
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their midpoint report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.General information[edit]
- Applicant username: FromPunjab
- Organization name: N/A
- Amount awarded: 4872.24
- Amount spent: 5200 USD, 434227
Part 1: Project and impact[edit]
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
The activities were planned for a two day schedule for 23 March and 24 March 2024. The planned sessions and activities are as follows:
Day 1 Activities: Introduction and Overview of the Wikimedia Summit's Objectives Analysing the Movement Charter Drafts-Movement Charter: History, status and expected draft- it’s scope and impact Communications session: Forming Collective Opinions - Individual to collective voice Day 2 Activities: Partnership Insights and Discussions Collaborative Action Planning
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
The project Meta Page link is here:
https://meta.wikimedia.org/wiki/Wikimedia_India_Summit_2024
The link of photos of the event as follows:
https://commons.wikimedia.org/wiki/Category:Wikimedia_India_Summit_2024
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
The two day plan is as follows:
Time Session Agenda Day 1 10:00 am - 12:00 pm Introduction and Overview Welcome - Nitesh and Tanveer Icebreaker Activity: Building a Collaborative Atmosphere - Pavan and Rachit (TBC) Overview of the Wikimedia Summit's Objectives - Manav and one of the MS Ambassador 01:30 pm - 04:30 pm Analysing the Movement Charter Drafts Presentation: Movement Charter: History, status and expected draft- it’s scope and impact - Manav Breakout Groups: In-Depth Analysis GC - Chinmayee Hubs - Rachit Group Discussions: Pavan and Subodh Identifying Strengths, Weaknesses, and Ambiguities Needs Addressing Common Concerns and Questions Reporting Back: Insights from Breakout Groups Q&A Session: Engaging Participants in Clarifications 05:00 pm - 06:30 pm Communications session by Staff: Forming Collective Opinions - Rachit Individual to collective voice The objective of this communication session is to empower individuals within the Wikimedia community to effectively channel their voices into a collective force. By exploring communication strategies, collaborative techniques, and community-building initiatives, participants will gain insights into transforming individual voices into a unified and impactful narrative. Brief on upcoming BoT elections Day 2 09:00 am - 10:00 am Partnership Insights and Discussions - Praveen and Subodh This session aims to delve into the dynamics of partnerships within the Wikimedia ecosystem and examine how alternative governance structures influence collaboration and impact. Recommendations for maximising Impact through alternative Governance 10:00 am - 01:00 pm Collaborative Action Planning - Sandeep and Nitesh Brainstorming: Priority Areas for Indian Representatives Action Planning: Developing Strategies for Summit Participation Closing Remarks: Encouragement for Active Summit Participation How to review the Movement Charter Presentation of Forming Collective Opinions:
https://docs.google.com/presentation/d/1ZmIkKJo8mDU467TsNrjF3DNkz9kDlav2lnYxHeTP6is/edit
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Not applicable to your fund |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Neither agree nor disagree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Not applicable to your fund |
| F. Encourage the retention of organizers | Not applicable to your fund |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning[edit]
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: The project aims to achieve the following key outcomes:
1 Deepened understanding of Movement Charter Drafts among Indian representatives. 2 Enhanced and informed participation of representatives at the Wikimedia Summit. 3 Effective knowledge transfer through expert sessions and collaborative discussions. 4 Strengthened community bonds among Indian representatives. 5 Identification of challenges and collaborative development of solutions. 6 Measurement of impact through participant engagement and contributions at the Summit. In summary, the project seeks to contribute to a more inclusive, informed, and engaged Wikimedia community in India, aligning with the principles outlined in the Movement Charter Drafts.
You can recall these learning questions below: The project aims to achieve the following key outcomes:
1 Deepened understanding of Movement Charter Drafts among Indian representatives. 2 Enhanced and informed participation of representatives at the Wikimedia Summit. 3 Effective knowledge transfer through expert sessions and collaborative discussions. 4 Strengthened community bonds among Indian representatives. 5 Identification of challenges and collaborative development of solutions. 6 Measurement of impact through participant engagement and contributions at the Summit. In summary, the project seeks to contribute to a more inclusive, informed, and engaged Wikimedia community in India, aligning with the principles outlined in the Movement Charter Drafts.
The learning objectives outlined in the application proved invaluable throughout the project's implementation. Here are some key takeaways: Deepened understanding of Movement Charter Drafts: By facilitating discussions and expert sessions on the drafts, we observed a significant increase in Indian representatives' grasp of the Movement Charter's nuances. This resulted in more informed and constructive feedback during the Community review of Charter and at the Summit. Enhanced participation at the Wikimedia Summit: The project's focus on knowledge transfer empowered Indian representatives to actively participate in the Summit. We witnessed a rise in the number of questions asked and contributions made to discussions, demonstrating a higher level of engagement. Effective knowledge transfer: Utilising a combination of expert sessions and collaborative discussions proved to be a successful strategy. The interactive format fostered a learning environment where participants could not only gain knowledge but also clarify doubts and share perspectives. Strengthened community bonds: The project fostered a sense of collaboration and shared purpose among Indian representatives. The interactive sessions facilitated networking and relationship building, leading to a well supported review of Charter and strategic conversations. Identification of challenges & collaborative solutions: Discussions revealed common challenges faced by Indian representatives. Through collaborative brainstorming, participants were able to develop potential solutions which can be further explored and implemented in the future. Measuring Impact: By tracking participation levels and contributions made at the Summit, we were able to gauge the project's effectiveness. This engagement will be crucial for future engagement. In conclusion, the project's learning outcomes directly align with its goal of fostering a more inclusive, informed, and engaged Indian Wikimedia community. These learnings will be instrumental in shaping future initiatives. We plan to:
Develop targeted resources to further deepen understanding of the Movement Charter among Indian representatives. Continuously refine the knowledge transfer methodology, incorporating the strengths of interactive sessions and collaborative discussions. Utilize the project's momentum to facilitate ongoing communication and collaboration within the Indian Wikimedia community. Employ the identified challenges and potential solutions as a springboard for future projects aimed at strengthening the Indian Wikimedia ecosystem.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
Previously, Indian representatives often held valuable observations about the Movement Charter Drafts, but felt hesitant to express them in a large, international forum. This project provided a safe space for open dialogue and constructive criticism. Freed from the fear of judgment, participants were empowered to share their insights freely. This fostered a sense of confidence that translated to their participation at the Wikimedia Summit, where they actively engaged in discussions and voiced their opinions more readily.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
Each participant used this experience/learnings to engage effectively with their respective communities for the Charter review and discussions. They also were able to bring the feedback to the table and discuss that collectively to understand the community sentiment and pain points. The communities are well aware of this attempt of regional alignment and collective engagement.
Part 3: Metrics[edit]
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 15 | 17 | |
| Number of editors | 15 | 0 | |
| Number of organizers | 5 | 3 |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 0 | 0 | |
| Wikimedia Commons | |||
| Wikidata | |||
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting[edit]
10. Please state the total amount spent in your local currency. (required)
434227
11. Please state the total amount spent in US dollars. (required)
5200
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/1-w_j-KX3nC7q7u95Ki-yxs0ykxP7g8jr/edit?pli=1#gid=1753031307
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
CIS A2K Co-organised the event and also covered the overhead costs beyond the allocated budget of 4,872.24 USD.
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes Your response to the review feedback. 14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
Review notes[edit]
Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A