Grants talk:Programs/Wikimedia Alliances Fund/POSTCARD - Popular Sciences through Creative Contents for Indonesians
Add topicFollow-up questions on your application[edit]
Dear Indika Foundation,
Thank you for providing your written responses to additional questions. See PDF document for more details. Thank you also for joining us on the call with the Committee on 13 May 2023. Your presence and participation was very well appreciated. Thank you.
Regards, Jacqueline JChen (WMF) (talk) 07:29, 24 May 2023 (UTC)
Alliances Fund proposal approved in the amount of IDR 1,190,528,000 for 2023 to 2024[edit]
Congratulations! Your grant is approved in the amount of IDR 1,190,528,000 with a grant term starting 1 August 2023 and ending 31 July 2024.
The opportunities that we see:
- Based on a an internal study by the Wikimedia Foundation, we found that to grow readership in countries such as Indonesia, we observed the following:
- Build out primary language content
- Improve the mobile experience
- Provide a richer media experience
- Expand topics related to Internet users content needs by Market segments ( top 5 topics): Business, news and current affairs, technology, history, health and well-being
- Grow awareness
- Grow audience of urban, educated and young professionals
- This proposal seeks to address 5 of the target areas above. We also recognised that your project is in alignment with 2030 movement strategy goals specifically 6 and 8.
- In addition, the project will bring together communities of content creators within and outside of the wikimedia movement. In terms of skills building, it also has a wider remit of equipping these local content creators with critical thinking, content creation & distribution, and socio-emotional skills, beyond editing of Wiki Projects and Copyright & License. The approach to capacity strengthening and resources created could be an innovative way to engage new audiences.
The potential risks that we see:
- This project could be implemented by Indika Foundation and Kok Bisa, with limited engagement, and visibility to the Wikimedia movement or Wikiprojects. The knowledge sharing and transfer could also be confined to Wikimedia Indonesia and Indika Foundation if these are not well documented and shared. Consider also making key resources produced through this project available in other languages in addition to Indonesian.
- Suggestion(s): Thank you for responding to ESEAP Funds Committee’s request to review your metrics. Given there were further adjustments, between what was captured in the initial grant application, responses to follow-up questions (benchmarks) and WAF_Measurement of Outputs, we recommend having a conversation with your Programme Officer to finalise the metrics before the start of your grant term. Likewise for any revisions to the budget.
- While the project has alignment to the draft multi-year strategy for Wikimedia Indonesia, there is no clear retention strategy for content creators or participants, or how Wikimedia Indonesia could facilitate continued engagements or interest in the Wikimedia sphere.
- Suggestion(s): It would be useful for Wikimedia Indonesia to work with the Indika Foundation to identify what this partnership could offer to both parties as well as the value to the Wikimedia movement and circle back with the Programme Officer before the start of the grant term.
Snippets from ESEAP Funds Committee
- (BB) At this point and given the scope, would consider this project just for this year only.
- (AD) Continue doing projects that directly align to WMF initiatives if they’d pursue another request in the next round. This will strengthen their proposal.
Snippets from WMF Staff (thematic focused)
- (AD) I think Indonesia has the perfect condition and type of audience for such an activity. Indonesians are more visually based when consuming content. It has the largest market opportunity based on our own data ie. does have a high literacy rate, and good mobile penetration. This is a great example of a data driven project which is based on the needs and characteristics of the local population
- WMF Brand and Marketing team can provide guidance and support and act as a sparring partner for this project. We can share experience from previous relevant projects and even lend any resources as needed.
- (RM) On community engagement, the plan to consult with Wikimedia Indonesia is a good start, but a deeper engagement with and buy-in from the project community is absolutely essential; the latter which this proposal is currently lacking. Please consult with Indonesian project administrators to prepare for the level of content creation for counter vandalism and quality patrol.
Next steps
- Let’s continue having regular conversations over the course of your grant implementation. Do set up a regular schedule to connect with your ESEAP Programme Officer based on your needs.
The reporting requirements for the grant can be found here and templates are available here. Timelines for reporting can be found in your grant agreement or on Fluxx. All reports are to be completed and submitted via Fluxx.
Thank you.
Regards, Jacqueline on behalf of the ESEAP Funds Committee JChen (WMF) (talk) 07:35, 24 May 2023 (UTC)
Conflict of Interest editing[edit]
Hi, do you have mechanisms in place to prevent "Each participant will create a Wiki account, social media campaigns or series of contents on popular science, & improve contents in Wiki projects related to their campaign" resulting in these newly trained Wikimedians editing Wikipedia to promote their own social media campaigns? WereSpielChequers (talk) 09:21, 4 October 2023 (UTC)
Request for Budget Allocation - Approved[edit]
Hello Indika Foundation,
Thank you for your email. I am also documenting our conversation here for future references. Your proposed budget allocation has been approved. More details below. Thank you.
Regards, Jacqueline
---
Request from Indika Foundation
I am writing to inform you about some adjustments to our current plans and to seek your thoughts and approval on these changes.
As of now, we have successfully completed the series of online classes and our participants are currently engaged in the mentoring process to create content. Concurrently, we are in the process of preparing for an offline event. In order to maximise our impact further, we have identified several areas where adjustments are necessary. Here are the changes we would like to share with you:
| No | Items | Planned | Adjustment |
| 1 | Event offline | Initially we planned the event to be held in Bali/Lombok | The event will be held in Jakarta to reach a wider range of audience |
| Series of offline events: Offline Showcase, Networking, Masterclass, City excursion | Series of offline events: Press Conference, Offline Showcase, Networking, Masterclass, Main Talk show, Mini Talk show, City excursion | ||
| Offline Showcase, Networking, Masterclass will be centralised in the Hotel/Ballroom | Press Conference, Offline Showcase, Masterclass, Main Talk show, and Mini Talk Show will be held in public space | ||
| The total number of participants who will be given prizes for the best videos and best participants is 13 people | The total number of participants who will be given prizes for the best video and the best participants is 4 people | ||
| 10 contents will be showcased | >10 contents, including Wikimedia content, will be showcased | ||
| 2 | Budget Estimate | 669,200,000 IDR | 600,272,000 IDR |
| 3 | Target | 30 training participants took part in the entire series of offline showcases, masterclasses, networking dinners | Offline showcases and masterclasses will be open to the public.
|
As our project's objectives have evolved to encompass a larger scope with the aim of generating greater impact, we find it necessary to seek approval for modifications to our budget estimates. It is clear that this expanded ambition will not only amplify the benefits to our community but also boast substantial potential for Wikipedia's broader objectives. Following our calculations, we would like to present the current status of the budget:
| Budget Code | Original Budget items | Original Budget Value in IDR (A) | Updated Budget items | Estimated cost value in IDR (B) | Estimated Budget Balance value in IDR (A-B) | Estimated Budget Balance Status |
| C.5.3 | Return flights ticket | Rp150,000,000 | Return flights ticket | Rp99,797,000 | Rp50,203,000 | Surplus budget balance |
| C.5.1 | Hotel for participants | Rp45,000,000 | Hotel for participants | Rp36,000,000 | Rp9,000,000 | Surplus budget balance |
| C.5.2 | Hotel for staffs & organisers | Rp30,000,000 | Hotel for staffs & organisers | Rp9,000,000 | Rp21,000,000 | Surplus budget balance |
| C.5.4 | Full day meeting package/ballroom | Rp150,000,000 | food, snacks, medicine, venue rental and Buffer | Rp131,700,000 | Rp18,300,000 | Surplus budget balance |
| C.6.3 | Digital printing | Rp15,000,000 | Digital printing | Rp11,675,000 | Rp3,325,000 | Surplus budget balance |
| C.4.7 | Volunteers event | Rp6,000,000 | Volunteers event | Rp500,000 | Rp5,500,000 | Surplus budget balance |
| C.5.8 | Meals for volunteers | Rp3,000,000 | Meals for volunteers | Rp2,400,000 | Rp600,000 | Surplus budget balance |
| C.5.6 | City excursion | Rp40,000,000 | City excursion | Rp1,000,000 | Rp39,000,000 | Surplus budget balance |
| C.3.3 | Merchandise | Rp45,000,000 | Merchandise | Rp6,750,000 | Rp38,250,000 | Surplus budget balance |
| C.4.3 | Prize for TOP 1 | Rp20,000,000 | Prize for favorite (voted) | Rp1,000,000 | Rp19,000,000 | Surplus budget balance |
| C.5.7 | Mini bus rental + driver | Rp16,000,000 | Mini bus rental + driver, local transportation | Rp34,600,000 | -Rp18,600,000 | Deficit Budget Balance |
| C.3.5 | Multimedia & logistic rental | Rp50,000,000 | all logistical matters related to offline showcase | Rp123,950,000 | -Rp73,950,000 | Deficit Budget Balance |
| C.1.1 | Facilitators fee | Rp5,000,000 | Facilitators fee | Rp36,000,000 | -Rp31,000,000 | Deficit Budget Balance |
| C.3.4 | Stationeries | Rp2,000,000 | Stationeries | Rp8,400,000 | -Rp6,400,000 | Deficit Budget Balance |
| C.4.1 | Videographer & photographer | Rp30,000,000 | Videographer & photographer, related to press conferences | Rp45,000,000 | -Rp15,000,000 | Deficit Budget Balance |
| C.4.4 | Prize for 2nd Place | Rp15,000,000 | Prize and venue rental for networking dinner | Rp40,500,000 | -Rp25,500,000 | Deficit Budget Balance |
| C.4.2 | Content & branding experts | Rp10,500,000 | Content & branding experts | Rp12,000,000 | -Rp1,500,000 | Deficit Budget Balance |
We'd like to inform you and seek WAF's approval that any surplus budget will be utilised to cover the deficit budget. We also provide the percentage calculation of the surplus budget balance that we will utilise to cover the deficit budget balance in this table below. From the following table, you can also see the corresponding actions we will take regarding each budget item.
| Budget Code | Original Budget Value in IDR | Estimated Remaining Budget Balance value in IDR | Percentage | Our Next step |
| C.5.4 | Rp150,000,000 | Rp18,300,000 | 12.20% | To Inform Wikimedia |
| C.6.3 | Rp15,000,000 | Rp3,325,000 | 18.31% | To Inform Wikimedia |
| C.5.1 | Rp45,000,000 | Rp9,000,000 | 20.00% | To Inform Wikimedia |
| C.5.8 | Rp3,000,000 | Rp600,000 | 20.00% | To Inform Wikimedia |
| C.5.6 | Rp40,000,000 | Rp39,000,000 | 38% | Ask Approval to Wikimedia |
| C.3.3 | Rp45,000,000 | Rp38,250,000 | 83% | Ask Approval to Wikimedia |
| C.4.3 | Rp20,000,000 | Rp19,000,000 | 93% | Ask Approval to Wikimedia |
| C.5.3 | Rp150,000,000 | Rp50,203,000 | 33.47% | Ask Approval to Wikimedia |
| C.4.7 | Rp6,000,000 | Rp5,500,000 | 75% | Ask Approval to Wikimedia |
| C.5.2 | Rp30,000,000 | Rp21,000,000 | 70.00% | Ask Approval to Wikimedia |
| Note:
- The percentage calculation above was obtained by dividing the Surplus Budget Balance by the Original Budget Balance - If you require further calculations regarding how we allocate the surplus budget balance to cover the deficit budget balance, please feel free to request them from us | ||||
We also plan to open a Wikimedia booth to provide an opportunity for visitors to explore, as well as to promote our guideline to “How to Create Attractive & Quality High-Value Knowledge Contents on Popular Science” at the booth.
We believe that these changes will significantly improve the effectiveness of our initiative and better serve our community. Before proceeding further, we kindly request your thoughts and approval on these adjustments. Your insights and support are invaluable to us, and we want to ensure that we are in alignment with Wikimedia's objectives.
Please let us know if you have any questions or require further clarification on any of the points mentioned above. We appreciate your prompt attention to this matter.
Thank you for your continued partnership and support.
Warm regards,